TOE DRAGGERS

                          SQUARE DANCE CLUB MANUAL

                                                                                                                      September 2019-August 2020


K.C. CURTIS – CALLER

BEV FLINT – CUER


DANCING FIRST AND THIRD FRIDAYS

8:00PM to 10:00PM, with break following

                                                                                Pre-Rounds – First Friday 7:30PM-8:00PM

                                                                                Pre-Plus – Third Friday 7:30PM – 8:00PM


KINTON GRANGE

5.5 MILES WEST OF WASHINGTON SQUARE

ON SCHOLLS FERRY ROAD

-----------------------------------------------------------------------------------

___________________________________

_____________________________________


-----------------------------------------------------------------------------------

DUES:


January- March ________

April-June_____________

July-September_________

October-December______







-- FORWARD --


The Toe Draggers had their beginnings from two square dance classes at the Rock Creek Community College in the mid 1970’s with Carl Decker as instructor. The classes decided to form a club one night after a class while sitting in a restaurant visiting. They decided they needed a club name, club colors, club outfits and club badges with significant meaning to represent their group and future members of the club.


The “Toe Draggers” name was chosen because most of the group at that time thought they had “two left feet.” They decided on black and blue for club colors of outfits because of the bruises they had to endure while the “two left feet” dancers learned to square dance. Each person could choose their own style of outfit to represent one’s own personality. Club badges were selected in the shape and color of a bruised foot. Thus, the club was as “one” in colors, but “different” in each outfit to represent the many personalities and talents of the club.


They needed four full squares of dancers to become members of the Portland Area Council of Square Dancers, but because of their size of just under two squares, they were accepted as associate members of the Council.


Their first home was at the Capital Hill Dance Club on SW 17th and Marigold in Portland in 1976. They eventually moved to the Kinton Grange Hall in 1980.


The Toe Draggers became an incorporated non - profit club in November of 1980 and members of the Tualatin Valley Council of Square Dancers.


Through the years, Carl Decker and his wife Dorothy, were always there for the Toe Draggers activities, with Carl calling square dances and cueing on tape for round dances and Dorothy lending support for lessons and the club. They watched their small group grow year after year like a family. Carl and Dorothy retired from the Toe Draggers in June of 1990 to travel and spend more time with their own children and grandchildren.


Bev Flint became the Toe Draggers full time round dance cuer in 1989. Bev and her husband, Harlan, had been members of the Toe Draggers for many years and she recognized a need for a full time round dance cuer for the club. She represents one of the many talents in the club and has been a great asset to the club.

Tom Arbuckle became our caller in December of 1990, after just completing a course of square dance calling. Tom and his wife, Sharon, were influential in the growth and prosperity of the Toe Draggers family of dancers. Tom resigned as club caller in October of 1998 in order to spend more time with his other singing interests.


Darrell Newell became our new caller in March 1999. He had just completed a course of square dance calling. This talented caller and his wife, Juanita, called for the Toe Draggers for several enjoyable years, through December 2005. Darrell and Juanita had purchased the Mondiki Square Dance Apparel business earlier in 2005, which required a great deal of traveling, making it difficult for Darrell to continue as our club caller.


With the support of his wife Linda, K.C. Curtis became our new caller in January 2006. Toe Draggers have done well in the past trusting our club to callers who were new to the experience, and once again gave this opportunity to a gifted new caller. K.C. and Linda had been dancing and very active at River City Dancers for several years. K.C. has had a lifetime of singing and the Toe Draggers are very pleased to have him as our caller. K.C. and Linda have easily and smoothly fit into our club body.






Page 2


2019-2020 Officers:



BIG TOE:

Tim Roberts



VICE TOE:

Carol Marshall & Kathy Roberts


TOE RECORDER:

Kathy Degman



TOE COUNTER:

Dan Watson & Rhoda Peacher


TVC DELEGATE 1:

Linda Curtis



TVC DELEGATE 2:

(Not filled)



PAST PRESIDENT:

Dan Damon



PAST PRESIDENTS:


2018-19

Tim Roberts

1996-97

Tom Gray

2017-18

Dan Damon

1995-96

Jerri Ann Reese

2016-17

Dan Damon

1994-95

Loretta Flint

2015-16

Grays & Reeses

1993-94

David Drescher

2014-15

Bruce & Jan Plunkett

1992-93

Marty Moore

2013-14

Bruce & Jan Plunkett

1991-92

Della Schwab / Jim Doyle

2012-13

Tim & Kathy Roberts

1990-91

Jeri Ann Reese

2011-12

Tim & Kathy Roberts

1989-90

Jeri Ann Reese

2010-11

Tom & Diana Gray

1988-89

David Drescher

2009-10

Tom & Diana Gray

1987-88

Kit Bennett

2008-09

Tim & Kathy Roberts

1986-87

Kerry Doherty

2007-08

Tim & Kathy Roberts

1985-86

Richard Egger

2006-07

Tim & Kathy Roberts

1984-85

Mark Smith

2005-06

Tom & Diana Gray

1983-84

Bill Boswell

2004-05

Peggy & Bill Hults

1982-83

Bob Ludi

2003-04

Peggy & Bill Hults

1981-82

Dave Greger

2002-03

Tom & Diana Gray

1980-81

Les Wiele

2001-02

Tom & Diana Gray

1979-80

Denny Nelson

2000-01

Julene Hall

1978-79

Pius Scherr

1999-2000

Julene Hall

1977-78

Gene Hardisty

1998-99

Jane Riedasch

1976-77

Chuck James

1997-98

Tom Gray




Page 3

CONSTITUTION


ARTICLE I The name of this non-profit Club shall be Toe Draggers.


ARTICLE II The purpose of this Club shall be to promote, encourage, and enjoy square and/or round dancing and its associated activities.


ARTICLE III Membership in this Club shall be open to all persons interested in the above Article II and approved by the Board without regard to race, creed, sex, national origin or religion.


ARTICLE IV Elective Officers of this Club shall be:


President


Secretary

Area Delegates



Vice President


Treasurer


ARTICLE V The term of office for the above elected officers shall be one (1) calendar year for the period beginning June 1 and ending May 31, with the exception of Area Delegates, whose terms of office shall coincide with the Tualatin Valley Council 

requirements.


ARTICLE VI Upon dissolution of the Club, the Executive Board shall pay all liabilities and dispose of any assets left remaining to a charitable, educational, non-profit status 501 [C3] organization.


ARTICLE VII This Constitution and By-Laws may be amended by a majority vote of those present and voting at any regular meeting, providing written notice has been given to all members at least fifteen (15) days prior to such voting, stating the

amendment to be considered.




Page 4

BY-LAWS


ARTICLE 1

Membership is open to anyone interested in square and/or round dancing.

ARTICLE II

Duties of Officers:

PRESIDENT: Preside at all business meetings and direct the activities of the Club and appoint all committees and positions necessary for the proper functioning of the Club.


VICE PRESIDENT: Preside at business meetings in the absence of the President and otherwise perform his/her duties during his/her absence or disability. Also, the Vice President is General Program Chairman who plans special dances, food and other 

special activities of the Club.


SECRETARY: Record the minutes of both Club and Executive Board meetings and handle all correspondence under the direction of the President and the Board.


TREASURER: Collect and be accountable for all monies due the Club. Pay all bills for supplies or services rendered the Club and approved by the President and the Board.


AREA DELEGATES: [1] Voting members of the Board; [2] Club representatives to the Tualatin Valley Council; [3] Club reporters.


ARTICLE III Each member shall have a Club badge. The dues of the Club shall include prepaid dancing fees assessed as follows


  • Single adult $22.50, payable quarterly


  • Adult couples $22.50 per adult, payable quarterly


  • Family Unit $22.50 per adult; $10.00 for the first child under the age of 18 with all additional children under the age of 18 at no additional charge, payable quarterly. A family unit is defined as one or two Club member adults responsible for the supervision of a Club member child under the age of 18.


Dues shall be prorated for new members. A personal note shall be sent after dues are ninety (90) days past due. After six (6) months, delinquent members shall be dropped from the Club. A person who wished to be re-instated after being deemed 

delinquent may be reinstated upon application and payment of one (1) month back dues.


A leave of absence for a period not less than three (3) months shall be granted upon written request, where dues will not be assessed during the leave of absence.


Upon resigning from the Club, written notice is requested.

Page 5

ARTICLE IV



Club dances shall be held the first and third Fridays of each month at a suitable place chosen by the Board. Dance time shall be from 8:00 PM to 10:00 PM, with a break following. Should unforeseen circumstances arise, the Board shall be empowered to alter these above 

requirements temporarily. Business meetings shall be held on odd months and more often at the discretion of the Board. Members shall be notified by mail, phone or general meetings of the time and place for the next general meeting. Members who are eligible to vote at business 

meetings are those whose dues are paid. Board meetings shall be called by the President.


ARTICLE V



Committees and positions shall be appointed by the President at his/her discretion.


ARTICLE VI



Elections:


A. Officers shall be elected by a majority vote of the currently paid up members in attendance on election night.


B. A Nomination Committee of at least two persons shall be chosen by the President in January.


C. Nominations and elections of Officers shall take place at the first regular meeting in March.


D. Voting shall be held the same night nominations are accepted from the floor.


E. Members not on leave of absence and who’s dues are paid may request an absentee ballot for election of officers and/or other special elections during their absence. This request must be made in writing and submitted to the president or 

nominating committee chairperson at least one week in advance of the election and received by the nominating committee before the election is held.



Page 6

ARTICLE VII Caller and Cuer:


  1. Rent of the Hall must be paid first.


  1. The Caller is quaranteed a minimum of $55 per dance.


  1. The Cuer is quaranteed a minimum of $40.00 per dance.


  1. The agreements between the Club and the regular Caller and the regular Cuer shall be negotiated between the Board and the regular Caller and the regular Cuer each September.


ARTICLE VIII Executive Board members:


  1. President


  1. Vice President


  1. Secretary


  1. Treasurer


  1. Member at Large


  1. Tualatin Valley Council Delegates


  1. Past President


  1. Caller and Cuer will be invited at the discretion of the Board.


ARTICLE IX Parliamentary Authority


The rules contained in the current edition of Robert’s Rules of Order Newly Revised 9th Edition shall govern the club in all cases to which they are applicable and which they are not inconsistent with these by laws and any special rules or

 order the club may adopt.

Page 7

Committees and dance duties are in effect from September through August, offset one quarter from the officer’s term of June through May. Caller, cuer, president and their spouses are not asked to perform duties as they are already working at the dances.


DUTIES


When you cannot be at the dance the night of your duty, it is your responsibility to get a replacement! At each dance, one couple is needed for greeter duty and 1 couple is needed for kitchen duty. If the dance is a theme dance, decorations are desired. Each member

should sign up for 4 dance duties a year. Dance duties are; kitchen duty, greeter duty and decorations duty.


KITCHEN DUTY:


Dance Break is at 10:00.


By 9:00 check that enough food has been brought to serve dancers. If concerned that there is not enough food, notify President.


Start coffee by 9:30. Use small pot. Fill to dark lines with cold water. Add 3/4 cup of coffee grounds.


Set out plates, napkins, silverware, cream and sugar, and tea bags. Set out the food and serve guests if needed.


After the break, clean tables, wash dishes belonging to the grange. If food has been forgotten, either take it home or dispose of it.


Replace equipment, sugar and cream to the Toe Dragger’s locker.


Clean floors and place benches on table.


Take out the garbage and replace garbage liners downstairs. All trash cans upstairs and downstairs should be emptied.


Make sure all lights are out and all doors are locked before leaving.


ALL MEMBERS ARE EXPECTED TO BRING FOOD TO EACH DANCE. MEMBERS ON KITCHEN DUTY ARE EXPECTED TO CLEAN UP AFTER BREAK, AND OTHER CLUB MEMBERS ARE EXPECTED TO ASSIST.




Page 8

GREETER DUTY:

Greeters should arrive by 7:15.


If needed, sweep the floor before the dance, may need to apply dance wax around the edges and then sweep again. Also, wipe out the drinking fountain. If temperature has been hot, set up window fans.


Remove Greeter box out of Toe Dragger locker. Set out contents on table in hallway:


Mints or candies in one dish.


Guest notebook and pen.


Roll of door prize tickets - one ticket for each dancer.

Roll of Split the Pot tickets. Sell for 3/$1.00, 7/$2.00 or 15/$3.00.


Price sign - $12.00 per couple.


(Note: Price for family of 3 or more is $16)

Change - $70.00 in small box.


Note: Callers/cuers and their spouses from other clubs get in free, they also receive door prize tickets.

Greet everyone in a welcoming manner. The door can be shut down by 9:00. Place money box and split the pot can behind the counter where the president conducts the break meeting.

After the dance and break, sweep the upstairs floor, put any fans away, close and lock windows


DECORATION DUTY:


The person responsible for decorating for a dance needs to co-ordinate grange access time with the Decoration Contact Person. Decoration Duty also includes removing decorations after the dance.


Decorations for Christmas shall remain up the entire month of December, or as designated by the Grange.


Save all Decorations for the next year.

age 9

COMMITTEES:


SUMMER CAMPOUT:


Plan and coordinate campout. Propose camp park with details, at November meeting for the club to vote on.


Make campsite reservations up to 364 days in advance of campout (for state camp grounds).

Make sign-up sheet and set deadlines for signing up. Plan and coordinate activities.


CLUB MANUAL:


A Club manual shall be produced each year and distributed at the Club Anniversary Dance or as near to that date as possible. Updates to the Constitution and By-Laws portion of the manual shall be made only as directed by the By-Laws. Yearly updates to the

 remainder of the Club manual shall be made as necessary, i.e.; as new committees may be formed, existing committee duties change, or new Club functions may be introduced (such as Plus dancing), and Club membership/addresses change.


Once the manual is complete, it is sent to the person who maintains our Web Homepage to update there (however the roster is not put on our web homepage). Then a pdf copy of the manual is sent to all members and asked if they want a hard copy. Make hard copies 

of manuals for all those who want it and for new members as they join the club.


DECORATION CONTACT PERSON:


Whoever has decoration duty for a particular dance shall make contact with the Decoration Contact person to establish a date and time for decorating the Hall for the specified dances.


DOOR PRIZES/GIFTS:


Door prizes will be a free pass to our dance & lottery tickets. Donated items may also be used for door prizes (flower arrangements, wreaths, etc)


Additionally, gifts shall be provided for the Callers and Cuers (both permanent and guest) at the Club Anniversary Dance.


President to co-ordinate this effort.


DUTY ROSTER

The Vice President maintains the duty roster and solicits volunteers.


GRADUATION CHAIRPERSON:


The Lesson Committee is the Chairperson of the Graduation Committee for both Square Dance and Round Dance lessons and shall coordinate graduation activities with the President and Caller/Cuer. The Chairperson shall be responsible for the direction and supervision of the 

committee providing the fun and game activities at Graduation, as well as determining the appropriate graduation ceremony. Diplomas shall be presented by the Instructor’s and Lesson Committee.


Page 10

HISTORIAN:


Obtain pictures and news articles pertaining to Club activities and arrange in a Club scrapbook. Members who take pictures at Club events are asked to give pictures to the Historian whenever possible to enhance the scrapbook.


MAINSTREAM/ROUND DANCE CLASS COORDINATOR:


Class Coordinators are responsible for coordinating the door duty of club members for collecting class fees at each class, maintaining attendance records and class rosters, and other records as necessary. Class rosters shall be provided to the TVC insurance 

coordinator for insurance purposes. It should be noted by all members that, unlike Mainstream Classes which occur regularly every year, the Board or General Club Membership shall vote yearly to determine if Plus Classes will be held for that square dance year. 

Plus classes are not a part of the regular Club agenda.


Class coordinator or their delegates are also responsible for the following:


  • Advertisements for classes


  • Working with instructor to determine if we will have a jamboree and what the date should be.


  • Informing students of upcoming jamborees at other clubs.


  • Informing students of the benefits of club membership, and offering them membership to our club, supplying them an application form if they desire.


  • Co-ordination of graduation

  • Creation of diplomas to be presented by the instructor and class coordinator 

  • Games or activities or snacks that will be involved – depending on the class size and personality.

  • Procurement of name tags for any students joining the club. 

  • Procurement of any dangles needed for graduation.


MYSTERY TRIP


Coordination of the Mystery Trip is accomplished by a committee holder. The coordinator needs to work with caller and cuer to determine possible dates for this function and also get a consensus with club members regarding date. Usually this event is kept secret from club members. 

Dollars available to be spent on this trip are based on available money in the treasury from split the pot funds.


NOMINATING COMMITTEE


Recruit volunteers to run for offices. You can begin with asking current office holders if they would like to run for the office again, then asking other club members via email or in person if they would consider running for an office. This needs to occur in time to vote on at a club general 

meeting held prior to mid-May, when the TVC form listing new officers is due.


Page 11

OREGON FEDERATION NEWSLETTER:

The secretary is responsible for putting the monthly newsletter in the OFN by the 5th of the month for the next month’s issue. Example: The October issue of publication would have to receive the newsletter by the 5th of September.


OREGON FEDERATION AD PERSON / ADVERTISEMENTS AND FLYERS:


Be responsible for putting the monthly advertisement of dances in the OFN. Upload them directly to the web site http://squaredance.gen.or.us/ClubInfo/. This includes flyers for special dances. This can be done through the 15th of the month for the following months issue (possibly 

even as late as the 20th of the month if necessary).   Develop and distribute advertisement media to promote Round and Square dancing.


PROGRESSIVE DINNER:


Coordinate plans for the Progressive Dinner, such as time, date, and people who will host certain courses, as well as any fun activities that are desired to be included.


SHERIFF:


The Club Sheriff is appointed by the newly elected Club President. The sheriff is directed to discourage inappropriate behaviour at club functions by fining the offending member(s) during the dance break. Although anyone can suggest an offense, only the sheriff can officially 

declare a fine and assign its fee. Total fines should be limited to 50 cents in a single day. Monies collected go to a charitable cause as determined by the Club throughout the year.


Possible reasons a sheriff might assess a fine on a person may be for;


  1. Doing something he/she should not be doing, or not doing something he/she should be doing.


  1. A good laugh - providing entertainment for everyone.


  1. The sharing of good fortune - such as winning split the pot.

  2. Leaving a purse or other valuable item upstairs during break.


The Sheriff shall sell Split the Pot tickets during break at all Club dances. Split the Pot tickets may also be sold at the door. However, the Sheriff is responsible at all times for assuring that the tickets are being sold appropriately.


Monies generated by selling of tickets shall be divided equally in two parts, with one part awarded during the drawing at dance or class breaks. The remaining monies shall go towards the special activity fund. This special activity fund may be the Mystery Trip,

 however, the special activity shall be designated yearly by a Club or Board vote.


The Sheriff may appoint a deputy sheriff at his/her discretion to assist when the Sheriff is not present at a dance, however, this shall be discussed with the President prior to the Sheriff making said appointment.


Page 12

SPECIAL FOOD COMMITTEE (Vice President):


Provide sign-up lists for members to provide food for special dances by the decision of the Club.


SUNSHINE PERSON:


Cards shall be sent to club members for anniversaries and birthdays. Get well and sympathy cards shall be sent to Club members as appropriate. Sympathy cards may include a note indicating that a donation was made to a charity of the family’s choice,

 or include a check to the family to use as they see fit. Flowers (or something similar) may be sent for some situations, after discussion and agreement with one of the board members.


SUPPLIES COMMITTEE:


Check supplies in Toe Draggers cabinet once a month.


Buy supplies such as paper plates, plastic tableware, cups, napkins, tea, coffee, cream, sugar, mints, etc. as needed.


THEME DANCE COMMITTEE:


The Vice President is responsible for determining a list of theme dances for the new year of September through August. At a minimum, the Vice President should get input from the Caller, the Cuer and club president when creating this list. This list should be completed

 by the middle of August, in time to be published with the new club manual and in time to be included in the TVC comprehensive calendar.


TRAVELING BANNERS:


Make travelling banners, as needed, to be given out to visiting clubs. Upon request, visiting clubs are granted a travelling banner if they have one or more squares of people in attendance (or they may retrieve one of their club banners). Toe Draggers would then 

visit the club to retrieve the banner.


VISITATION COORDINATOR


The club president usually coordinates visitations, but the club president may ask for volunteers to coordinate this activity on their behalf.


WEB CALENDAR


Maintain the calendar that is linked to our Toe Dragger home web page.


WEB HOMEPAGE


Maintain our Toe Dragger club web page. Coordinate with others who maintain links to the web.


WINTER GETAWAY:


Plan and coordinate getaway retreat for early Winter. Bring information to November meeting for club to vote on.


Make sign-up sheet and set deadlines for signing up. Plan and coordinate activities.


Page 13

MISCELLANEOUS NOTES:


Policy for guest callers and cuers; If a guest caller or cuer is working in substitution of the club’s regular caller and cuer, they are to be paid at the same rate as our club caller and cuer. If our club caller and cuer are MC'ing the dance, and guest callers and cuers were 

included on our dance advertisement, they should receive a $30 gift card. Otherwise there is no payment for guest callers or cuers.


Square dance graduation: Neither students or angels pay at this dance. Toe Draggers are to bring treats for graduation.


Square Dance Angel Badges –Beginning Fall 2019 square dance lessons, we discontinued tracking how many years angels had helped with 50% of the lessons.


Square dance jamboree: Door fees are to be collected as if it were a regular dance. Students will pay at the door. Toe Draggers will not pay at the door as they are asked to bring food. Non Toe Dragger angels will not pay at the door because they are often

 attending to support a student they are helping through classes.


Classes

Children 9 years old and older are accepted into classes, but it is expected that an adult sponsor (parent, grandparent, guardian) will either be taking the class with the child, or angeling the child.


It is expected the persons angeling the class have graduated from a previous class. Square dance lessons – first lesson for the student is free, first two lessons are open to


new students. Those wanting to begin lessons after the first two, will need approval from the caller or club president.


Round dance lessons – first two lessons are open to new students. Those wanting to begin lessons after the first two, will need approval from the cuer or club president.

Square dance lessons – if a student misses 3 lessons in a row, then they may be asked to discontinue lessons and begin them again next year. There can always be exceptions, such as the student is working outside of the classes to catch up, etc.


Square dances – if it becomes apparent that a dancer is consistently breaking down squares and significantly diminishing the enjoyment of other dancers in the square, the club caller and/or club president may approach him/her and suggest that they discontinue

 dancing, but join the club for their next set of lessons. This may particularly occur in the case where the dancer has never graduated from square dance lessons. The dancer may be offered coupons or a note for a couple of free lessons with the club, signed by 

either the club president or club caller.


Progressive dinner: Attendees should be limited to Toe Dragger members, their family and guests.

Page 14

Campouts and Midwinter retreat: Attendance is first open to Toe Draggers, if space is still available - then extended to Toe Dragger families and friends, and if space is then still available, could be extended to non-member square dancers.


Round dance graduation: Angel badges can be given out for round dance lessons, but the number of years has never been tracked, so it is not possible to include angel years on the badges.


July and August Toe Dragger dances are come as you are (or casual dress) dances to try and beat the heat. Short sleeve shirts and short pants are acceptable apparel to these dances.


Banners – At Toe Dragger dances, visitors will either be awarded a Toe Dragger banner or able to retrieve their own club banner, if they have one squares worth of dancers (visitors would not be able to do both in one visit).


Dark dances – Let the Kinton Grange folks know 3 months in advance if we do not intend to use the grange on one of our regularly scheduled uses (such as if we are dark for a festival).


Guidelines regarding dance cancellation/relocation due to weather


A dance may be cancelled or relocated due to weather by the club president, after discussion with the club caller, cuer, or another board member. If this occurs, social media (email, Facebook) can be used to get the word out, and the TVC

 secretary can also be sent an email, who can then forward to clubs


If weather is inclement (snow, ice), a dance may be cancelled for safety reasons. Depending on the forecast, this could be decided as early as the morning of the day prior to the dance, or even earlier if the forecast seems firm.


If temperature is forecast to reach 90 degrees or more on the day of the dance, the dance may be cancelled for safety and comfort reasons. If there are other activities included with the dance (special dinner, BBQ), it may be decided to not cancel

 the dance, but scale it down. If there is sufficient time and opportunity, a different dance location with air conditioning may be rented for the dance. Depending on the forecast, a different dance location could be identified within a week of the dance,

 or dance cancellation could be decided as early as the morning of the day prior to the dance, or even earlier if the forecast seems firm.





Page 15

Expanded description of Officer Duties


Caller & Cuer contracts - Review and make any revisions to caller and cuer contracts for the upcoming year. Contracts currently cover the timeframe from Nov 1 – Oct 31, so need to be updated and signed by caller, cuer and club president prior to Nov 1 of the year.


Discuss and determine any Christmas bonuses for caller & cuer by first dance in December.


TVC deadlines - Make decisions for TVC deadlines where the timing doesn’t fit into General Meetings.


Other issues address any other issues that come up that cannot be handled at a General Meeting due to timing or sensitivity.


---------------------------------------------------------------------------------------------------------------------------------


President


  • Lead General meetings


  • Lead Board meetings & determine when & if they are needed. Probably need at least one about September to review caller and cuer contracts.


  • Lead social break after dance, co-ordinate door prizes and co-ordinate gifts at anniversary dance.


  • Communicate to club members prior to each dance via phone tree or email.


  • Appoint, get volunteers for committees (committees run from Sept – Aug, so that new presidents do not have to do this as soon as they take office). Make sure to have nominating committee identified by Jan/Feb to vote on new officers in Mar/Apr.


  • Present updated contracts to caller and cuer for signatures before the end of October.


  • Make sure that yearly incorporation papers are filled out and turned in (October). Jeri Ann Reese gets this paperwork in the mail and gives it to the president to fill out. Jeri’s address has been used for many years rather than changing the address with

  •  the change in president, because in the past, paperwork has gotten lost and we then had to go through the process of getting incorporated again.


Make sure arrangements are made for alternate dance and lesson locations when Kinton grange is not available. And make sure someone is taking door and kitchen supplies as needed to those locations.


Contact for Oddfellows hall = Contact the President for information.


Contact for Twin Oaks Airpark = Contact the President for information.


        Contact for Scholls Grange = Contact the President for information.


  • If accident occurs at a Toe Dragger sponsored event, fill out insurance forms. Insurance forms are kept in sign in book used for door.


  • Make sure that information is maintained for new members and dropped members (Roster, insurance, email distribution list, badges).


  • Make sure someone with a key to the grange is at the grange ½ hour prior to the dance when a substitute caller or cuer is working.


  • In general, overseer to make sure necessary tasks needed to keep the club running are completed.


  • Retain copy of meeting minutes for two years.




Page 16

Vice President


  • Lead General and Board meeting in absence of President.


  • Develop dance themes for coming year (Sep – Aug), review with caller, cuer and club members.


  • Sign up members to perform 4 duties a year among Door, Kitchen and Decoration duties.


  • Co-ordinate plans and food for special dances


Secretary


  • Record minutes of General and Board meeting. Distribute to member/board for any correction, either through email, US mail or reading at next meeting.


  • Write and submit Oregon Federation Newsletter to OFN.


  • Retain copies of minutes.


Treasurer


  • Collect door fees for dances and classes and any other activity bringing in money.


  • Pay bills (supplies, Caller, Cuer, Grange Rental, etc.).


TVC Delegates


  • Attend TVC meetings, reporting on club activities.


  • Communicate information from TVC meetings to club members as well as from club votes back to TVC.


  • Post flyers from other clubs on bulletin board.


  • Prepare club insurance information for club dances, as well as square dance and round dance lessons and dances at alternate locations.


  • Prepare club information/new officer form in Mid-May.





Page 17

Toe Dragger Officers are in effect June through May


For 2018-2019

For 2013-2014

Big Toe:

Tim Roberts

Big Toe:

Bruce & Jan Plunkett

Vice Toe:

Kathy Roberts & Loretta Flint

Vice Toe:

Pat Young

Toe Recorder:

Kathy Degman

Toe Recorder:

Kathy Degman

Toe Counter:

Dan Watson & Rhoda Peacher

Toe Counter:

Diana Gray

TVC delegate 1:

Linda Curtis

Member at large:

Linda Curtis & Amanda Roberts

TVC delegate 2:


TVC delegate 1:

Kathy Roberts

Past President:

Dan Damon

TVC delegate 2:

none

For 2017-2018

Past President: Tim & Kathy Roberts





Big Toe:

Dan Damon

For 2012-2013

Vice Toe:

Kathy Roberts/Loretta Flint

Big Toe:

Tim & Kathy Roberts

Toe Recorder:

Pat & Jim Olson

Vice Toe:

Loretta Flint & Dale Stobbe

Toe Counter:

Bruce Plunkett

Toe Recorder:

Pat Young

Member at large: n/a

Toe Counter:

Bruce Plunkett

TVC delegate 1:

Linda Curtis

Member at large:

Peggy Hults

TVC delegate 2:


TVC delegate 1:

Natalie Schumacher

Past President:

Dan Damon

TVC delegate 2:

Peggy Lance

For 2016-2017

Past President: Tim & Kathy Roberts





Big Toe:

Dan Damon

For 2011-2012

Vice Toe:

Doug & Jeri Ann Reese

Big Toe:

Tim & Kathy Roberts

Toe Recorder:

Pat & Jim Olson

Vice Toe:

Loretta Flint & Dale Stobbe

Toe Counter:

Bruce Plunkett

Toe Recorder:

Pat Young

Member at large: Amanda Roberts

Toe Counter:

Bruce Plunkett

TVC delegate 1:

Diana Gray

Member at large:

Janelle Janicke

TVC delegate 2:

Tom Gray

TVC delegate 1:

Natalie Schumacher

Past President: Tom&Diana Gray & Doug&Jeri Reese

TVC delegate 2:

Peggy Lance

For 2015-2016

Past President: Tom & Diana Gray





Big Toe:

Tom & Diana Gray & Doug & Jeri Reese

For 2010-2011

Vice Toe:

Amanda Roberts

Big Toe:

Tom & Diana Gray

Toe Recorder:

Tim Roberts

Vice Toe:

Doug & Jeri Ann Reese

Toe Counter:

Bruce Plunkett

Toe Recorder:

Pat Young

Member at large: Loretta Flint

Toe Counter:

Bruce Plunkett

TVC delegate 1:

Kathy Roberts

Member at large:

Bill & Peggy Hults

TVC delegate 2:


TVC delegate 1:

Amanda Roberts/Janelle Janicke

Past President:

Bruce & Jan Plunkett

TVC delegate 2:

Jim & Bonnie Steele





Past President: Tom & Diana Gray

For 2014-2015





Big Toe:

Bruce & Jan Plunkett

For 2009-2010

Vice Toe:

Amanda Roberts

Big Toe:

Tom & Diana Gray

Toe Recorder:

Tim Roberts

Vice Toe:

Doug & Jeri Ann Reese

Toe Counter:

Diana Gray

Toe Recorder:

Pat Young

Member at large: Linda Curtis

Toe Counter:

Julene Siegel

TVC delegate 1:

Pat Olson

Member at large:

Bill & Peggy Hults

TVC delegate 2:

Jim Olson

TVC delegate 1:

Amanda Roberts

Past President:

Bruce & Jan Plunkett

TVC delegate 2: Dale Stobbe & Loretta Flint





Past President: Tim & Kathy Roberts





Page 18

For 2008-2009

Member at large: Ana & Martin Keim


Big Toe:

Tim & Kathy Roberts

TVC delegate 1:

Pat Young


Vice Toe:

David & Alyce Drescher, Paula Cash

TVC delegate 2:

Judy Schnase


Toe Recorder: Kathy Degman

Past President:

Tim & Kathy Roberts


Toe Counter:

Julene Siegel





Member at large: Tom & Diana Gray

For 2006-2007

TVC delegate 1:

Pat Young

Big Toe:

Tim & Kathy Roberts

TVC delegate 2:

Judy Schnase

Vice Toe:

David & Alyce Drescher, Paula Cash

Past President:

Tim & Kathy Roberts

Toe Recorder:

Kathy Degman





Toe Counter:

Julene Siegel

For 2007-2008

Member at large: Ana & Martin Keim, Judy Schnase

Big Toe:

Tim & Kathy Roberts

TVC delegate 1:

Carl & Vida Brandon

Vice Toe:

David & Alyce Drescher, Paula Cash

TVC delegate 2:

Loretta Flint & Dale Stobbe

Toe Recorder:

Kathy Degman

Past President:

Tom & Diana Gray

Toe Counter:

Julene Siegel






Toe Dragger Committees are in effect September through August


For 2019 – 2020

Mystery Trip: Kathy


Club Manual: Jim Olson

Officer Nominations: Tim Roberts


Grange Contact for Decorations: Loretta

OFN Ad/Flyers:

Kathy Roberts


Flint/Kathy Roberts

OFN Article: Kathy Degman


Historian: Hellen Herrold

Progressive Dinner: Paula Cash


Kinton Dinner – liaison - NA

Sheriff: Bill Hults


Kinton Dinner Pies - NA

Summer Campout:

Tom & Diana Gray


Lesson Coordinator: JoAnne Bostwick

Sunshine Person:

Carol Marshall


Mystery Trip:

Supplies: Jan Plunkett


Officer Nominations:

Traveling Banners: Merlene Bacon


OFN Ad/Flyers: Kathy Roberts

Visitation Coordinator: Tim Roberts


OFN Article: Kathy Degman

Web Calendar: Dwight Cash


Progressive Dinner: Paula Cash

Web Homepage:

Dwight Cash


Sheriff: Bill Hults

Winter Getaway:



Summer Campout: Tom & Diana Gray



Sunshine Person: Carol Marshall

For 2017 – 2018

Supplies: Cary Nodine

Club Manual: Diana Gray

Traveling Banners:

Merlene Bacon

Grange Contact for Decorations: Loretta

Visitation Coordinator: Tim Roberts

Flint/Kathy Roberts


Web Calendar:

Dwight Cash

Historian: Hellen Herrold

Web Homepage:

Dwight Cash

Kinton Dinner – liaison: Diana Gray

Winter Getaway:


Kinton Dinner Pies:

Diana Gray




Lesson Coordinator:

JoAnne Bostwick

For 2018 – 2019

Mystery Trip: Dan & Perrin Damon

Club Manual: Jim Olson

Officer Nominations: Dan Damon & Diana Gray

Grange Contact for Decorations: Loretta

OFN Ad/Flyers: Kathy Roberts

Flint/Kathy Roberts


OFN Article: Pat Olson (Moved to secretary

Historian: Hellen Herrold

job)


Kinton Dinner – liaison: Diana Gray

Pop Committee: Dick Degman (phasing out)

Kinton Dinner Pies:

Linda Curtis

Progressive Dinner:

Paula Cash

Lesson Coordinator:

JoAnne Bostwick

Sheriff: Bill Hults



Page 19

Summer Campout:

Tom & Diana Gray

Lesson Coordinator: (was Member at Large

Sunshine Person:

Peggy Hults

position)


Supplies: Jan Plunkett

Mystery Trip: K.C. & Linda Curtis

Traveling Banners: Merlene Bacon

Officer Nominations: Dan Damon

Visitation Coordinator: Kathy Degman

OFN Ad/Flyers:

Kathy Roberts

Web Calendar: Dwight Cash

OFN Article: Pat Olson

Web Homepage:

Dwight Cash

Pop Committee: Dick Degman

Winter Getaway:


Progressive Dinner: Paula Cash



Sheriff: Bill Hults

For 2016 – 2017

Summer Campout: Tom & Diana Gray

Club Manual: Diana Gray

Sunshine Person: Peggy Hults

Grange Contact for Decorations: Loretta

Supplies: Jan Plunkett

Flint/Kathy Roberts

Traveling Banners: Merlene Bacon

Historian: Hellen Herrold

Visitation Coordinator: Kathy Degman

Kinton Dinner – liaison: Diana Gray

Web Calendar:

Dwight Cash

Kinton Dinner Pies: Diana Gray

Web Homepage:

Dwight Cash











Page 20